Human Resource Management

The Employee Cycle from A to Z

Efficient HR Management for SAP SuccessFactors, SAP H4S4 & SAP HCM

Today, HR departments face the challenge of managing less and shaping more. But how can this succeed if HR processes remain as time-consuming as ever?

If you rely on SAP HR solutions, you have already created the ideal foundation. With XFT, you take the next steps. The XFT HCM Suite 4S4 enables you to get the most out of your SAP environment – whether you use SAP SuccessFactors, SAP H4S4, or SAP HCM.

You can seamlessly integrate all stakeholders into your HR processes – from employees and managers to the works council. Tasks are centralized, routine activities are automated, and valuable resources are freed up for strategic HR work. This saves time, reduces errors, and ensures transparency across the entire employee lifecycle.

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Looking Ahead

XFT HR Solutions – Also in the Cloud

XFT is already thinking one step ahead in HR. With a new cloud-based platform – the XFT Add-on Suite Cloud – XFT is working to make proven SAP extensions even more flexible and future-proof. The platform is built on Clean Core principles and side-by-side integration on the SAP Business Technology Platform.

Based on this foundation, a dedicated HR edition for SAP SuccessFactors scenarios is currently being developed. It will enable even easier integration of HR processes, documents, and information into modern cloud architectures. A first version is expected to be available by the end of 2026.

At the same time, we continue to enhance our existing solutions for SAP HCM, SAP S/4HANA, and SAP SuccessFactors – ensuring seamless interaction between established system landscapes and modern cloud applications.

Seamless Integration with SAP SuccessFactors – For End-to-End HR Processes

As a cloud suite, SAP SuccessFactors covers the entire employee lifecycle – from recruiting and onboarding to development and succession planning.

The XFT HCM Suite 4S4 complements this environment exactly where companies need more than standard SuccessFactors capabilities. It provides essential HR functions for modern organizations:

Advanced HR Document Processes:

Digital personnel files, legally compliant document creation, and structured certificate management – fully integrated into SAP SuccessFactors.

Greater Flexibility in Workflows and Compliance:

Advanced process logic, individual approval workflows, and filing concepts beyond standard capabilities.

Strong Integration of Cloud and On-Premise:

Ideal for hybrid landscapes – XFT reliably connects SAP SuccessFactors with SAP HCM, e.g., for payroll, organizational structures, or historical employee data.

Controlled Data and Security Architecture:

Operation within your own SAP system (on-premise or SAP S/4HANA Private Cloud) ensures maximum data sovereignty, authorization control, and compliance.

Automated Document Generation:

SAP SuccessFactors events (e.g., hiring, transfer, termination) automatically trigger document creation and archiving in the digital personnel file – audit-proof and traceable at any time.

This enables seamless HR processes across system boundaries – from XFT Personnel File 4S4 and XFT Document Composer 4S4 to XFT Zeugnismanager 4S4. For a secure, efficient, and future-ready SAP landscape.

With XFT HCM Suite 4S4 you are able to:

Manage and accelerate all personnel processes throughout the company.

Create, manage, and digitally sign HR documents directly within SAP SuccessFactors, SAP H4S4, or SAP HCM.

Access all employee data securely in your familiar SAP environment.

Ensure data protection and compliance (including GDPR) automatically.

Answer questions about employee data faster and more reliably.

Products of XFT HCM Suite 4S4 – For Modern HR Management

As part of the XFT Add-on Suite, the XFT HCM Suite 4S4 brings together all documents, information, and processes related to your HR operations in one place.

Whether you use SAP SuccessFactors, SAP H4S4, or SAP HCM, you benefit from a centralized solution that grows with your requirements. Increase efficiency, transparency, and compliance step by step. With XFT add-ons, you quickly unlock significantly more value from your existing SAP system.

XFT Personnel File 4S4
Digitize your personnel files.
  • View and edit all relevant documents on all employees at any time.
  • Ensure compliance at all times.
  • Set up self-service access for employees.
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XFT Personnel Manager 4S4
Consistent control over all your HR processes.
  • Model individual processes simply.
  • Automatically allocate tasks.
  • Access all relevant documents securely from a centralized platform.
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XFT Zeugnismanager 4S4
Create employee references faster and more easily.
  • Avoid legal errors when creating certificates.
  • Simplify appraisals with a clear grading system.
  • Write references faster with pre-formulated text modules.
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XFT Document Composer 4S4
Create your correspondence automatically with Word, Excel or PDF - based on your SAP data.
  • Create documents in a secure SAP process environment.
  • Avoid external steps and switching between systems in daily work.
  • Create new templates easily.
View Product
XFT products expand and enhance SAP functions for personnel management.

Want to know how XFT can support you with human resource management? Read our quick facts for all key information at a glance.

Download quick facts

Individual, Flexible, and Fast – XFT Solutions for Your SAP HR

Are your HR processes unique? With XFT, that’s no problem. We develop customized solutions for SAP SuccessFactors, SAP H4S4, and SAP HCM – seamlessly integrated into your system landscape.

Benefit from proven core products and tools that can be adapted flexibly, quickly, and cost-effectively to your requirements.

Get in Touch and Learn More About XFT HCM Suite 4S4!

Would you like to learn more about the integration of SAP SuccessFactors, SAP H4S4, and SAP HCM or experience the benefits of XFT HCM Suite 4S4 live? Get in touch with us – we will be happy to advise you personally.

Get in touch!
“Providing our managers with the ability to review and manage employee records from anywhere in the world is a huge time-saver, with the added benefit of eliminating all of the privacy and security issues associated with physically moving paper between multiple offices or manufacturing plants.”
Lee Peterson, HR Portfolio Manager, Eastman Chemical Company
“Why did we choose XFT Add-ons? Because we place great importance on the protection of our data. The SAP-integrated Add-on from XFT for digital personnel files enables us to use our complex SAP authorizations. In addition, we do not store any employee data outside of our SAP system and the associated archive. XFT’s solution package – comprising XFT Personnel File, XFT Document Composer, and (most recently for us) XFT Personnel Manager – is a complete solution that comprehensively supports us in digitizing processes related to personnel files (including document generation and process control). The solution is stable and based on SAP standard software.”
Jessica de Lafuente Torres Portfolio management – EC-IT-PM, Otto Group Holding
“Rather than duplicating existing infrastructure, XFT enabled us to build upon our SAP investments. We now have an intuitive way to access HR information, with drilldown access to individual documents or specific file details. Always up to date, XFT is a natural fit for our organization, greatly simplifying all aspects of our day-to-day HR operations.”
Matt Horwood, Project Manager, BC Hydro
“Very quickly, we were up and running on XFT and moving forward with the backfile conversion to eliminate the final source of paper and other hard-to-access media types in our records-keeping system. Almost one million legacy documents were integrated into XFT, completing our journey toward a single source of truth for personnel records.”
Andrea Panasewich, Senior HRIS Analyst, Blount International

Why XFT – Because Your SAP HR Can Do More

Your investment in SAP pays off even more with XFT. Our solutions enhance your SAP HR system with valuable functions, interfaces, and automation capabilities.

Work seamlessly within a single system, avoid media disruptions, and significantly accelerate routine tasks. This creates transparency and efficiency across all HR processes.

From the very beginning of each project, you know exactly what benefits to expect. And if you have specific requirements, we will work with you to find the right solution – practical, reliable, and sustainable.

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