XFT Compliance Cycle

Approval? Granted!

Manage Approval and Release Processes with SAP Workflow Management

Think about how many of your activities require approval – from supervisors, other departments, or business partners. How much time do you lose because the approval processes are confusing or so rigid that they aren’t fit for purpose? How often is a colleague unavailable when they are needed or overlooks the fact that others are still waiting for feedback?

XFT Compliance Cycle enables you to automate common business processes – particularly release runs. To what extent you automate is your choice. You can initiate customized process routes when necessary or create completely independent cycles. Each step is documented in an easy-to-understand and legally compliant manner.

How It Works

Whether you need quotes, invoices, purchase requisitions, or something else entirely, XFT Compliance Cycle is your go-to solution. Using the software, you can manage the release process for documents, files, and SAP objects.

In many cases, your employees understand best who has to approve something. They can then choose the process routes themselves and save custom templates. The process routes can also be preassigned using the rules supplied or started automatically.

Depending on your requirements, the system delivers the cycle steps via SAP Business Workflow or via e-mail. Thanks to SAPUI5, you can also edit every step in your web browser and with mobile devices – which is particularly convenient. However, the clear benefit is that it accelerates approval, as employees can check documents and issue approvals while on the go.

All steps are documented in compliance with legal standards and can be viewed at any time. It is therefore simple to find out who issued a certain release or which ones are still outstanding.


Maximum flexibility: You can use manual process steps and custom templates. Alternatively, you can utilize fully automated workflow control – with standard or custom rules.

SAP integration: You can access all relevant SAP objects in each release run.

Total transparency: The convenient search function provides you with a quick overview of all ongoing and completed processes.

Simple operation: Approval processes can be managed quickly and without the need for extensive expertise. They can even be completely recreated.

Approval: Clearly Defined, Yet Flexible

Would you like to start the approval process manually, or should it run automatically? You decide. The software sends all relevant documents, notes, and SAP and XFT data to the next staff member in the process. These items can also be sent to several people if a whole group is working at the same time. Once everything is accepted or declined, XFT Compliance Cycle creates a detailed log and notifies you of the final result.

Companies That Use XFT Products

A wide variety of industries, all with similar challenges — these companies simplify their daily work with XFT products from the Core Products & Tools category.

See the full list of XFT references here.

Other Core Products and Tools from XFT

XFT Task Manager
Control your processes based on digital files.
XFT Queue Manager
Handle background processes consistently, reliably, and transparently.
XFT Document Composer
Create your correspondence automatically with Word, Excel or PDF - based on your SAP data.
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