XFT Project File

A Panoramic View of All Projects

Project Management in Your SAP System

Effective project management is key to almost every area of your company, whether you’re developing a new industrial product, designing new buildings and facilities, carrying out an administrative project, or implementing new software. In such projects, complexity can rise very quickly. Numerous interdependent tasks need to be coordinated and assigned to the right employees and business partners, and the status of every step of the project must be monitored. And, of course, costs need to stay within budget. But every project manager knows that not all projects will go according to plan!

With XFT Project File, you can view all project phases at a single glance. You can distribute tasks, track progress, and store results centrally in your SAP system. You can also intervene at any time, readjusting the course of the project at any time. This allows you to remain flexible – even as plans change.

How It Works

Are you already using the SAP Project System (SAP PS) module? If so, you can complement the project definitions, project plan elements, and tasks stored in SAP PS with XFT Project File. You explicitly assign tasks to individual employees, document results, and store everything in a central project file. This allows you to check at any time whether you’re still within budget, so you can intervene if necessary.

If you’re not using SAP PS – no problem. Use XFT Project File to simply create new project folders in your SAP system and manage tasks, project team members, and deadlines. Results can be stored centrally in the form of specifications, drawings, and design documents, for example. What’s more, you have the option to grant permissions for access to project documents.

XFT Project File is closely integrated into your SAP environment. This means you can access the project folder to view data related to suppliers, material masters, and equipment at any time.


More effective planning: Define project teams and their roles more easily, ensuring that tasks are distributed in the most appropriate order.

More efficient execution: Every task can be scheduled and tracked. Idle time is reduced and work is more efficient, enabling you to complete your projects faster.

Comprehensive information: Project folders are stored centrally in the SAP system, including all relevant data.

Greater transparency and compliance: Every step of the project, every decision, and all results are automatically documented – complete with user and time stamps. Project managers are able to provide information to their clients at all times.

Want to find out more? Our fact sheet gives you a brief overview of all functions and useful information.  

Fully Integrated into Your SAP System

Manage projects centrally in your SAP system. Here you have access to all tasks, deadlines, the people involved, and results. Everything is controlled – only those with authorized access can view project files.


Companies That Use XFT Products

A wide variety of industries, all with similar challenges – these companies simplify their daily work with XFT products from the Products & Quality category.

See the full list of XFT references here.

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