XFT Invoice Manager 4S4

Automate Invoice Processing

Your team most likely has to deal with countless incoming invoices every single day. These invoices come from many different sources. Some are digital, some are printed. While some are incomplete, there are multiple versions of others. Checking, posting, and documenting everything takes considerable time and is prone to errors. But there’s no other way… or is there?

XFT Invoice Manager 4S4 enables you to process all incoming invoices in one place. Relevant data and documents from your SAP systems, as well as scanned and electronic invoices, all flow into a central cockpit. This allows you to work in your familiar SAP environment for all process steps from data entry to posting and approval. Hence, you can post most of the invoice documents automatically. Thanks to the integration with your SAP accounting system you can collaborate efficiently across departments.

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How It Works

The core of XFT Invoice Manager 4S4 is the invoice receipt monitor. It gives you a clear, central overview of all incoming invoices – including current status, approval status, due dates, and early payment discount terms. It does not matter whether invoices are received by email, from networks such as PEPPOL or in paper form. The solution can process a wide range of electronic invoice formats such as PDF, IDoc or national e-invoicing formats e.g. Italian FatturaPA, Polish KSeF and German XRechnung (EN16931 – both UBL and CII).

Best of all, XFT Invoice Manger 4S4 is fully integrated into the SAP Fiori Launchpad. Complete your tasks easily via tablet and the like! Conveniently submit your own invoices, such as cash expenses or travel costs, using the modern SAPUI5 apps or get an overview using the analysis dashboards.

As soon as an invoice appears in your SAP system, XFT Invoice Manager 4S4 initiates an automated process. It first compares the recorded data with existing information such as order and supplier data. If everything is correct, e.g. the agreed services have been provided, the invoice is posted automatically. If there are any discrepancies, such as a price deviation, the mobile clarification workflow is started in SAPUI5. Thus discrepancies can be confirmed or rejected quickly and easily by the responsible team members and even return or chargeback documents can be issued automatically.

Benefits

Automation boosts efficiency: If the purchase order reference matches the order, then the invoice is automatically posted. You only deal with exceptions, for example using the mobile workflows. This allows you to secure cash discount benefits – especially for electronic invoices, e.g. in XRechnung or ZUGFeRD formats.

Perfect for the switch to SAP S/4HANA: The architecture of XFT Invoice Manager 4S4 allows centralised processing of incoming invoices from different SAP systems. Simply install XFT Invoice Manager 4S4 on your new SAP S/4HANA system and read productive data from your old SAP ERP!

Transparency and full compliance: Invoice and accounting data never leaves your SAP system. Every step is fully documented and all involved employees are kept informed at all times. XFT Invoice Manager 4S4 offers a central point of contact!

Want to find out more? Our fact sheet gives you a brief overview of all functions and useful information.

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Fully Integrated into Your SAP System

Manage your incoming invoices simply and centrally with XFT Invoice Manager 4S4. The relevant changes are automatically saved in the application data of the SAP system. The software’s service-oriented architecture even makes it possible to integrate SAP systems in different versions – whether SAP S/4HANA or SAP R/3.

Companies That Use XFT Products

A wide variety of industries, all with similar challenges – these companies simplify their daily work with XFT products from the Purchasing & Legal category.

See the full list of XFT references here.