XFT Confirmation Manager

Automated Order Confirmation Processing

In purchasing, you deal with numerous suppliers – and each one handles order confirmations a little differently. Your employees have to process confirmations in a wide variety of formats and manually transfer them to your SAP system. This can quickly lead to errors, especially with detailed documents. Is the delivery date correct? How about price and quantity? And which orders still need to be confirmed by the supplier? Finding the answers to these questions used to be time-consuming. Until now.

XFT Confirmation Manager provides you with a central interface for all order confirmations – directly within your SAP system. You can handle order confirmations and approval processes faster than ever before, and you keep track of all processes. Your colleagues in procurement and demand management will breathe a sigh of relief.

How It Works

XFT Confirmation Manager automatically compares all order confirmations with all data stored in your SAP system. The software autonomously verifies whether prices, quantities, delivery dates, and terms of payment match the order. Thanks to the order confirmation monitor, you can access all original data, including incoming confirmations, with just one click. XFT Confirmation Manager processes all order confirmations, regardless of their origin postal mail, e-mail or other means. Often used formats are IDoc, XML, PDF or OCR scan. You also have the option to enter confirmation data manually.

If the confirmation data differ from the order, then XFT Confirmation Manager automatically initiates the appropriate checking and approval process. For this, your employees can grant approvals anywhere via smartphone. You can define these check processes yourself or use one of the templates included. In either case, every step is fully documented.