XFT Confirmation Manager

Order Confirmed

Automated Order Confirmation Processing

In purchasing, you deal with numerous suppliers – and each one handles order confirmations a little differently. Your employees have to process confirmations in a wide variety of formats and manually transfer them to your SAP system. This can quickly lead to errors, especially with detailed documents. Is the delivery date correct? How about price and quantity? And which orders still need to be confirmed by the supplier? Finding the answers to these questions used to be time-consuming. Until now.

XFT Confirmation Manager provides you with a central interface for all order confirmations – directly within your SAP system. You can handle order confirmations and approval processes faster than ever before, and you keep track of all processes. Your colleagues in procurement and demand management will breathe a sigh of relief.

How It Works

XFT Confirmation Manager automatically compares all order confirmations with all data stored in your SAP system. The software autonomously verifies whether prices, quantities, delivery dates, and terms of payment match the order. Thanks to the order confirmation monitor, you can access all original data, including scans, with just one click. From IDoc and XML to PDF and OCR scan, XFT Confirmation Manager processes order confirmations from various input sources – by post or via e-mail. You also have the option to input confirmation data manually.

If confirmation data differs from the order, then XFT Confirmation Manager automatically initiates the appropriate checking and approval process. You can define this process yourself or use one of the templates included. In either case, every step is fully documented.


Minimized risk: Prevent interruptions to production by detecting any deviations in the procurement process early and reacting immediately.

Everything in one place: SAP order data and confirmation data are combined in one interface, enabling you to work faster.

Reduced effort and costs: Order confirmations can be checked automatically, if you wish. If there are any deviations, the right corrective workflow is triggered immediately.

More transparency and compliance: Clear, color-coded status indicators help you instantly see the next step and identify who granted approval and when.

Want to find out more? Our fact sheet gives you a brief overview of all functions and useful information.

Fully Integrated into Your SAP System

Manage your order confirmations simply and centrally with XFT Confirmation Manager. Inconsistencies can be corrected immediately, and all changes are automatically entered into your SAP system.

Companies That Use XFT Products

A wide variety of industries, all with similar challenges – these companies simplify their daily work with XFT products from the Purchasing & Legal category.

See the full list of XFT references here.

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