XFT Confirmation Manager

Order Confirmed

Automated Order Confirmation Processing

In purchasing, you deal with numerous suppliers – and each one handles order confirmations a little differently. Your employees have to process confirmations in a wide variety of formats and manually transfer them to your SAP system. This can quickly lead to errors, especially with detailed documents. Is the delivery date correct? How about price and quantity? And which orders still need to be confirmed by the supplier? Finding the answers to these questions used to be time-consuming. Until now.

XFT Confirmation Manager provides you with a central interface for all order confirmations – directly within your SAP system. You can handle order confirmations and approval processes faster than ever before, and you keep track of all processes. Your colleagues in procurement and demand management will breathe a sigh of relief.

How It Works

XFT Confirmation Manager automatically compares all order confirmations with all data stored in your SAP system. The software autonomously verifies whether prices, quantities, delivery dates, and terms of payment match the order. Thanks to the order confirmation monitor, you can access all original data, including incoming confirmations, with just one click. XFT Confirmation Manager processes all order confirmations, regardless of their origin postal mail, e-mail or other means. Often used formats are IDoc, XML, PDF or OCR scan. You also have the option to enter confirmation data manually.

If the confirmation data differ from the order, then XFT Confirmation Manager automatically initiates the appropriate checking and approval process. For this, your employees can grant approvals anywhere via smartphone. You can define these check processes yourself or use one of the templates included. In either case, every step is fully documented.


Perfect for switching to SAP S/4HANA: The architecture of XFT Confirmation Manager allows the central processing of order confirmations from different SAP systems. Simply install XFT Confirmation Manager on your new SAP S/4HANA system and read productive data from your old SAP ERP.

Higher efficiency and compliance: Simply have order confirmations checked automatically based on your rule book. If there are any deviations, the mobile clarification workflow is triggered immediately. The UI for manual processing brings together SAP order data and received confirmation data in one place. All process steps are logged neatly and archived automatically.

Minimized risk: Prevent interruptions to production by detecting any deviations in the procurement process early and reacting immediately.

Want to find out more? Our fact sheet gives you a brief overview of all functions and useful information.

Fully Integrated into Your SAP System Landscape

Easily manage your order confirmations centrally with XFT Confirmation Manager. All changes are automatically saved in the application data of your SAP system. On top, you can easily connect other SAP systems with different release levels, too! This works for SAP S/4HANA and SAP R/3.

Companies That Use XFT Products

A wide variety of industries, all with similar challenges – these companies simplify their daily work with XFT products from the Purchasing & Legal category.

See the full list of XFT references here.

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