XFT Confirmation Manager

Automated Order Confirmation Processing

In purchasing, you deal with numerous suppliers – and each one handles order confirmations a little differently. Your employees have to process confirmations in a wide variety of formats and manually transfer them to your SAP system. This can quickly lead to errors, especially with detailed documents. Is the delivery date correct? How about price and quantity? And which orders still need to be confirmed by the supplier? Finding the answers to these questions used to be time-consuming. Until now.

XFT Confirmation Manager provides you with a central interface for all order confirmations – directly within your SAP system. You can handle order confirmations and approval processes faster than ever before, and you keep track of all processes. Your colleagues in procurement and demand management will breathe a sigh of relief.

How It Works

XFT Confirmation Manager automatically compares all order confirmations with all data stored in your SAP system. The software autonomously verifies whether prices, quantities, delivery dates, and terms of payment match the order. Thanks to the order confirmation monitor, you can access all original data, including scans, with just one click. From IDoc and XML to PDF and OCR scan, XFT Confirmation Manager processes order confirmations from various input sources – by post or via e-mail. You also have the option to input confirmation data manually.

If confirmation data differs from the order, then XFT Confirmation Manager automatically initiates the appropriate checking and approval process. You can define this process yourself or use one of the templates included. In either case, every step is fully documented.